Table of Contents

Absence Reporting Line
Substitutes
Course Syllabus
Final Exams Week
Grades
No Show & W
Duplicating
Evaluations
Office Supplies

Absence Reporting Line

1. You must contact our Absence Reporting Line at 562-938-4993 prior to the time you intend to be absent.  All faculty and staff must report their absences.
2. You should be prepared to give the following information to our Absence Reporting Line at 562-938-4993 regarding your absence:
   1) Your name, date of absence, room #, and time of class
   2) The reason for your absence (Illness, Personal Necessity, etc) and the anticipated day of your return to class
   3) You may not authorize a substitute on your own
3. To reach someone before 8A or after 5P to post your classes, please contact Campus Police at 562-938-4807 and give them your class information.  Please be sure to leave the same information on our Absence Reporting Line at 562-938-4993. (Top)

Substitutes

The protocol for authorization of substitute is found in the College Administrative Regulation 3004.7, which reads as follows:

“The Department Head, in consultation with the instructional dean, will determine whether a substitute will be assigned when the regularly scheduled instructor is absent. The responsibility for obtaining the substitute shall be as determined in that division.”

In accord with the above, the following shall serve as our Division’s working guidelines:

1. No substitute instructor will be authorized for a regularly scheduled instructor unless the Department Head receives prior authorization from the School Dean.
2. Individual instructors cannot authorize their own substitutes.  The Office of the School Dean and Department Head must be contacted.
3. The class session for the first absence of the instructor will be posted unless State guidelines or special circumstances create an exception.
4. Exceptions shall be determined by the Department Head in consultation with the School Dean.

You must fill out a “Request for Paid Leave of Absence” form at least 24 hours prior to your planned absence, if you know in advance that you will be absent for any of the following:

1. Personal Necessity (maximum of 6 days per fiscal year for faculty; 7 days for classified)
2. Conference (only if you are not requesting AB1725 monies or reimbursement), and
3. Discretionary Day, etc.

“Personal Necessity” means any business endeavor or activity, which cannot be conducted before or after the teaching day, without causing undue inconvenience to the faculty member. Personal Necessity (PN) leave is deducted from sick leave provided enough sick leave has accrued.  PN leave takes into consideration the number of hours the instructor is assigned per week, i.e. proportional share. While it is allowed during the contract year, it is not allowed during the summer.

It is imperative that you give your Department Head sufficient advance notice to arrange for a substitute or to post your class along with any instructions that you would like provided to your class. (Top)

Course Syllabus

The Master Agreement reads as follows:

“All faculty members are required to publish and keep on file in the division office a course information sheet (syllabus) for each course for each semester and distribute them at the first class meeting or no later than the end of the second week of class. The syllabus must align to the content of the course that is in the course outline and contain grading standards for the class, a description of the means by which the course is to be taught (lecture, laboratory, outside assignments, etc.), attendance requirements, and office location and office hours. Other recommended items are: examination dates, text assignments, and an outline of the topics to be covered in the course.”

It is recommended that the syllabus be as detailed as possible.  In addition to the items above, we recommend you include:

1. Course outline with dates and topics covered
2. Dates of tests (Final Exam date must be accurate, call the office if you’re not sure)
3. Types of tests or quizzes
4. Text required, with reading lists
5. Contact information (i.e. voice-mail and or e-mail address)
6. Office location and office hours (F/T faculty only)
7. Required out-of-class assignments (if applicable)
8. Grading scale
9. Grading criteria

Your syllabus should provide a clear understanding from the beginning of what will be taught in the class, how the material will be taught, and your expectations from your students. (Top)

Final Exam Week

During final exam week, faculty are required to meet with their classes during the assigned time.  The Master Agreement reads as follows:

“During the period of semester examinations, each faculty member shall meet his/her students in accordance with the regular assigned examination schedule unless the time of the final exam has been officially changed by the Vice President of Academic Affairs.”

A final examination is required in all credit courses.  The instructor is responsible for proctoring their final exam.(Top)

Grades

1. Grades need to be turned in promptly at the end of each semester.  Failure to meet this contractual obligation will affect your pay.

Grades are submitted online at http://www.lbcc.edu/facultystaff.html.  Click on the Faculty Online Grading link (you will need your employee ID #).  For assistance with online grading, please call the Faculty Resource Center at 562-938-4511.  Please also turn in a hard copy of your grades on the roll sheet that is provided at the beginning of the semester. 

Generally, grades are due to Admissions and Records one (1) week after the course is over.  Failure to enter a student’s grade into the system results in the student receiving a grade of RD (Report Delayed).  To change the RD to a regular grade, the instructor must complete a “Change of Grade Form” for each individual student. (See attached form)

The Master Agreement reads as follows:

“The District retains the right to hold the faculty member’s salary warrant for the pay period when a faculty member fails to submit grades within twenty-one (21) calendar days after the final date for such submission.  As soon as the District learns that grades have not been submitted, the District will immediately notify the faculty member by phone, email, and certified mail.  No faculty member’s pay will be held under this Section if the apparent failure to submit grades is the result of technical difficulties.  As soon as the grades are submitted, the faculty member’s salary warrant will be released.” (Top)

NS & W Grades

Instructors must drop No-Show students by the census date of the class through online grade submission. After the census day, NS grade is not allowed to be used. W grade is only allowed to issue after the census day and before the withdraw deadline.

No-Show and W grades are submitted online at http://www.lbcc.edu/facultystaff.html.  Click on the Faculty Online Grading link (you will need your employee ID #).   For assistance with on-line grading, please call the Faculty Resource Center at 562-938-4511. (Top)

Duplicating

Please be frugal – we are exceeding our duplicating budget each semester.

1.   Volume duplicating (more than 20 pages) is available at either of our Duplicating Center.

2.   The use of Division photocopiers (located in your Division mailroom) should be limited to fewer than 20 pages.  Confidential duplicating codes remain the same as the previous semester.  If you are new, you will need to request a duplicating code from Farrisa Fuller or Meagan North.

3.   Please be environmentally-friendly and save trees. Try to use less paper!  Post syllabi and other course materials online. You can also place books on reserve in the library for easy student access!

College Duplicating Center Locations, Contacts, and Hours:

LAC – A188               Staffed by Marlin Martin and Tom Vu at 562-938-4125

Monday to Thursday                          7:30A  to   7:30P
Friday                                                8:30A  to   2:00P

PCC – DD140A         Staffed by Robert Sparks at 562-938-3975

Monday to Thursday                         10:00A  to   7:00P
Friday                                                 7:00A  to   3:30P

It is imperative to plan ahead for your duplicating needs.  Items to be duplicated should be dropped off at least 24 hours in advance to ensure that they are available for you to pick up when needed.   For your convenience, you may email your original to the College Duplicating Center as an attachment at duplicating@lbcc.edu.(Top)

Evaluations

Instructor Evaluations

1. Evaluations for probationary full-time faculty shall be conducted at least once each year throughout the probationary period.
2. Evaluations for tenured full-time faculty shall be conducted at least once in every three years.
3. Evaluation for part-time faculty shall be conducted within the first semester of employment.  Thereafter, evaluation shall be at least once every 6 regular semesters or 3 years, whichever comes first.  Part-time faculty only teaching in the summer will be evaluated during the summer. (Top)

Student Evaluations of Instructors

 When choosing a day to administer your student evaluations, please keep in mind that your instructor evaluation given through the department must be completed and processed before the end of the semester, and your student evaluations need to be submitted to our office, N103, before the instructor evaluation can be completed.  Please have your student evaluations submitted no later than one month before the end of the semester.  The completed student evaluations will be returned to you after grades for the semester have been submitted.(Top)

Office Supplies

Limited office supplies are available in your Division’s mailroom.  Please be respectful of your fellow colleagues when using these supplies.  The attached form should be used for requesting larger amounts of office supplies. (Top)